10+Things+To+Do+To+Ensure+You+Come+Across+As+A+Complete+Idiot+In+Your+Email+Correspondence

10 Things To Do To Ensure You Come Across As A Complete Idiot In Your Email Correspondence
This article outlines a list of email practices you should avoid to make your business emails professional. Read the article and use the discussion tab to list your choice of the __three worst practices giving your reason for your choices__.

Email etiquette is one of the most overlooked parts of education even in B Schools across the country. Writing an email is an art, but it isn’t all that complicated. It takes a basic level of awareness and some guidelines to ensure your email correspondence can have the desired effectiveness, especially for an Introduction or a Business correspondence.

identified as the single most reason most people will not read your emails. The reasons are 2. First – there is a good chance that the Spam Filter will catch it, ensuring the email will never reach your target. Secondly – even when your email reaches the person, he will definitely not be interested in whatever you are saying – because he may simply not understand what you are writing.
 * 1. Make Grammatical mistakes** This is

you think writing big and complicated words will make you look smart – think again. Using a thesaurus for each word will only make you sound like one. So stick to simple words which have a clear meaning. Try not to use words that have more than one meaning and make sure you are using them correctly.
 * 2. Write big and complicated words** If

Using signatures in your emails is common. What many don’t realize is that the signature may have a different font size and color from what you are typing your email in. I knew a person who had been sending emails using the TIMES NEW ROMAN font, for like donkey years. So when he finally upgraded to Outlook 2003, his signature was in a verdana pt.8 and his email was in TNR 10. You can imagine how shabby that must have looked.
 * 3. Use different colored fonts and sizes**

personal** An email, especially in a business correspondence, must not get personal. If you know the person well, send another email with a different motive. Use a more casual language. But for business communication, try not to get friendly or too personal. Absolutely NO emoticons and definitely no casual remarks or college lingo. Don’t use too flowery or too complicated and long sentences unless required.
 * 4. Use flowery language and try to get

people I know believe that because an email is a written medium and because its free, so as to speak, its ok to write as much as you want. Believe me, no one likes to read thru long, boring emails. If you must, use points and well laid out paragraphs. A normal human being will lose interest in a written text within the first 20 seconds, unless something of interest catches his attention. So after the first 20 secs, there is limited attention you have from your reader. So your pitch may already be missed.
 * 5. Write too much** A large bunch of sales

reader more than 2 links to visit will ensure he visits none. An email filled with links also has a high chance of getting caught by the spam filters.
 * 6. Write more than 2 links** Giving the

MB** No one likes to wait for eternity for emails to download. Especially now that people have started using their Cellphones to access their emails, big attachments mean that they may not be able to access them on their phone, which only means that they wont be reading your email at that time when they want to. Result – your purpose of sending the email is defeated.
 * 7. Have an attachment more than 2

important aspect of writing a good email. Making sense. Whether it’s a greeting or a introduction email, if your intent and the message in the email is not crystal clear – there is a high chance the reader will simply ignore it or take the trouble of deleting it, or worse, mark your email address as Spam.
 * 8. Make no sense** This is the MOST

you send an email, make sure it is going from the ID you intend to send it out from. Especially if you have more than one email account configured on your machine, you could make a mistake of sending out an email from a wrong ID. This can cause the email to bounce and also not be read.
 * 9. Send it from a wrong email id** When

introduction or mentioning a business proposal to someone for the very first time, your email MUST have a signature or at least more than one way to contact you. This means you should provide a landline number of a cell phone number. This ensures that if the person wants to get back to you, he can do so by calling you up too. Sales introductions and business proposals must have a signature in the follow up email too.
 * 10. No Signature** When writing an

Return to Business Correspondence